Mental Health and Recovery Board

of Erie & Ottawa Counties

416 Columbus Avenue, Sandusky, Ohio

419.627.1908 or 1.800.627.4999

 

 

December Board Meeting
& Holiday Potluck

 

 

 

 

When: Tuesday, December 8, 2009

 

6:10 p.m. – Annual Potluck

Please come and join us.

Bring your favorite dish to share!

 

7:00 p.m. Board Meeting

 

Place: Sandusky Artisans

138 E. Market St.

Downtown Sandusky

 

Ž   Please note the monthly board meeting has been scheduled one week ahead due to year-end processes.

 

If you are unable to attend this meeting, please phone the Board Office,

 or e-mail Patty @ pattyn@mhrbeo.com Thank you.

 

 

Visit our website @ www.mhrbeo.com

An EEO-AA employer and an equal provider of services


 

Consent Agenda

December 8, 2009

 

 

 

 

Item #                                                                                                                                                                                                    Page #

      1.

Approval of MH&R Board CY2010 Estimated Revenue and Expenditure Budgets (sent down to auditors after board approval).

 

 

7-8

 

 

 

 

2.

Authorization for the Executive Director to enter into a contract with Buderer Drug to support the drug repository program at an amount not to exceed $20,000. This is a maximum reimbursable amount which may be less depending on the other County’s share of the program.

 

 

 

 

 

 

      3.

Approval of Line Item Transfer Request

 

9

 

 

 

 

      4.

Financial Transaction Report (To be revised.)

 

10-13

 

 

 

 

      5.

Approval of Finalized Dockets from prior month.

 

14

 

 

 

 

      6.

Approval of Business Contained in Consent Agenda:

Resolution No. 12-2010-01

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Page 6


 

 

 

A G E N D A

December 8, 2009

Sandusky Artisans Ÿ Sandusky, Ohio

 

Assignment:---------- Reading of Consent Agenda(s) --------------------------------  Eric Zgodzinski

 

Approx.

Time

Pg

What

Who

Method

Outcome

 

 

 

 

 

 

7:00

 

Board Meeting Introduction

Chair Leads

Chair

Knowledge

 

 

 

 

 

 

7:03

 

Agenda Item Proposals & Approval of Agenda

Chair Leads

Open Solicitation

Consent Vote

Action

 

 

 

 

 

 

7:05

1-3

Secretary’s Report – Minutes of November 17, 2009 & Special Meeting Minutes of November 23, 2009

Chair Leads

Open Solicitation

Consent Vote

Action

 

 

 

 

 

 

7:07

 

4, 5

 

 

Executive Director’s Report - Incidental

a)  Monitoring Report(s)

b)  Monthly Update

c)  Research and Feedback

d)  Other

e)  Program Division Report – Deferred

 

Dr. Halliday

 

 

 

Discussion

 

 

 

Information

 

 

 

 

 

 

 

 

 

7:20

6

Consent Agenda - Summary Report/Changes

 

Dr. Halliday

 

Present/

Discussion

Information

 

7:25

 

Commentary:

 

Guests

Present

Information

7:30

 

Board Concerns:

 

All

Present

Information

7:35

 

CQI – Continuous Quality Improvement Planning

1)   Orientation Manual revision overview

2)   AOD Committee (motion needed to enter/exit) – Service Continuum

 

Bd. Secretary

Chair Leads

Agencies

 

 

Present

 

 

Information

 

 

 

 

 

 

8:00

 

Old Business:

Chair Leads

Present

Information

 

 

 

 

 

 

8:05

 

Motions Requiring Action:

Consent Agenda (Reads Changes Only)

Resolution No. 12-2010-01…(Reads Resolution)

Chair Leads

Eric Z.

 

Roll Call Vote

 

Record Decision

 

 

 

 

 

 

8:10

 

 

New Business:

Communications from the Board Chair

Chair Leads

All

Chair Leads

Discussion

Information

 

 

 

 

 

 

8:30

 

Adjournment

Board Evaluation

Chair Leads

All

Consent Vote

Pen/form

Adjourn

Note:  Policy IV-A has never been included in the Executive Director’s report.  See KH for written commentary.


 

Monitoring Report       MH&R Board      416 Columbus Avenue                                                                                                 Sandusky, Ohio 44870                                                                                                          419.627.1908 Ÿ FAX 419.627.0769

 

DATE:        December 9, 2009

TO:             Board Members

FROM:        Kirk W. Halliday

RE:             Policy No. I-H: Communication & Counsel to the Board

 

 

Report on Executive Limitations Policy No. I-H, Communication & Counsel to the Board

 

 

1.    I am unaware, of any unreported relevant trends, anticipated adverse media coverage, material external and internal changes or other changes in the assumptions upon which Board policy has been previously established.

 

2.    All necessary monitoring data has, to the best of my knowledge, been provided to the Board.

 

3.    To the best of my knowledge the Board has been provided with differing points of view and options necessary to make informed choices. The implementation of the Plan, Program, Budget and Execution (PPBE) model for presentation of information to the Board for decision-making has helped to ensure this. The PPBE model includes a rationale for the issue being considered, pros and cons—including feedback from others—the decision/conclusion of staff in terms of the recommendation, and alternatives for consideration and deliberation by the Board.

 

4.    Information has been provided to the Board in a concise and understandable form, to the best of our ability. Summaries of monitoring and PPBE documents are presented as well as the full reports. In addition, staff continually works to balance the amount and scope of information presented so as to effectively empower Board members and to meet the diverse information needs of individual Trustees.

 

5.    Lines of communication have remained open to all Board members.

 

6.    The Board as a whole is paramount in all staff communications.

 

7.    I know of no actual or anticipated material non-compliance with Board policies.