MINUTES

MH&R BOARD of ERIE & OTTAWA COUNTIES

— November 17, 2009 —

 

 

 

Present:

 

Kenny Baughman

 

Eric Zgodzinski

 

Jude Hammond

 

Sue Kane

Ann Duez

Pete Schade

 

Steve Lippert

Pam McGlothlin

Kent Coleman

 

 

 

 

Office Staff:

 

Excused:

Kirk Halliday

 

Bill Kimberlin

Debbie Kelley

 

Margy VanLerberghe

Beth Williams

 

Leroy Sizemore

 

 

 

 

Absent:

Robert Warner

 

 

 

The MHRB Meeting of November 17th, 2009, was called to order at 7:05 p.m. and the Chairman noted the presence of a quorum, Kenneth M. Baughman, Chairman, presiding.

 

Board Secretary, Patty Notestine, was excused from tonight’s board meeting with staff fulfilling the duties as acting board secretary.

 

Agenda and Secretary’s Report were approved as written without objection.

 

Executive Director’s Report - Incidental:

Dr. Halliday reported on the following:

1.    Monitoring reports – no questions.

2.    State Budget – MH and AOD not exempt from potential cuts, education held harmless.

3.    Conestoga update; reduction in police calls, property values up slightly, and homes in demand in that area.

4.    Suicide Prevention grant; small amount of dollars, but demonstrates interest/investment in subject.

 

Program Division Report (included in packet) – Debbie Kelley presented overview on agenda planning and state/local updates, no questions asked.

 

Consent Agenda - Summary Report/Changes:

Beth Williams presented an overview of the revised consent agenda noting the contract with Ohio Edison for electrical services at The Beacon.

 

Commentary:

  • Congratulations on the passage of the replacement levy. Advertising well done.
  • The Oak House had a successful craft show on the 13th, all items were made by members.
  • Levy/Yard signs were very hard to read.

 

Board Concerns:

·         Sliding fee scale: need to look into further; issues occurring at the federal level too.

·         Continued help and good services made available to the public.

 

CQI – Continuous Quality Improvement Planning:

Board/System/Agency Progress Reports (included in packet)

a)    Agency Progress Reports reviewed by Beth Williams:

·         First quarter of FY10 reviewed, much of the data is no longer available this will be a work in progress for FY11.

·         Big Brothers/Big Sisters data missing so report was not submitted.

·         Prevention programming continued at a reduced level.

 

b)    FY10 Programming – Implementation of system priorities and program/service impacts reviewed by Debbie Kelley:

·         In general, domestic violence/sex offender had to be trimmed back – asked providers to work within the capacity – will have waiting lists – providers have been creative within clinical limits to limit service length

·         FFT/MST phased out because of high cost/low productivity issues. IFAST (Integrated Family and System Treatment) is being investigated and will be implemented in FY2010

·         Prevention has been reduced but many students are still being served. In Ottawa LifeSkills estimated to serve 1400 students from 1700 last year. ALEC also reduced. In Erie funding has also been reduced. LifeSkills and Power offered but to a reduced number of students.

Discussion/Comments:

Ø  Now is the time to get a volunteer base, and also aggressively apply for grants, particularly federal grants. We need to engage people when they ask for help. Would like to see some type of plan put in place to actively involve volunteers.

 

Motions Requiring Action:

Resolution No. 11-2010-01: Whereas: The attached Consent Agenda has been reviewed for appropriateness and compliance with Board Policies; therefore Eric Zgodzinski resolved the Mental Health and Recovery Board of Erie and Ottawa Counties approve the business contained in the Consent Agenda. Sue A. Kane seconded. Roll call vote as follows: Kent, yes; Ann, yes; Jude, yes; Sue, yes; Steve, yes; Pam, abstain; Pete, yes; Eric, yes; and Kenny, yes; resolution carried.

 

Old Business:

  • Annual Dinner was a huge success and well attended. Director Stephenson was very impressed with the Sandusky Artisans art gallery as well as the community support shown by the two county sheriffs.
  • Levy passed at the largest margin ever. Thanks to everyone involved and especially the voters for their continued support.

 

New Business:

Communications from the Board Chair – need to keep up with PR, TTFMHM – worked well for us.

 

Record of Motions/Resolutions:

1.    Resolution 11-2010-01 (consent agenda), roll call vote – unanimously approved.

 

Record of Follow-Up Action Request:

  1. Sliding Fee Issues: look into how to set fees (12/09)
  2. A plan to actively get a volunteer base up and running
  3. Monthly update on Drug Free Community work with Erie County Health Department
  4. Invite Senator Wagoner to a board meeting
  5. Open House/Information show at Kalahari

 

List of Attachments:

  • New Herald Report “WSOS spending federal funds in Conestoga neighborhood”.

 

The MHRB Meeting of November 17th, 2009, was adjourned at 8:35 p.m. without objection by Kenneth M. Baughman, Chairman.

 

Minutes taken and typed by the Mental Health and Recovery Board

Respectfully submitted,

 

__________________________________

Special Board Meeting

Minutes

November 23, 2009, 12:00 p.m.

MHRB Boardroom Office

416 Columbus Ave.

Sandusky, OH 44870

 

 

Present:

Kenny Baughman

Margy VanLerberghe

Robert Warner

 

Steve Lippert

Sue Kane

Pete Schade

 

Jude Hammond

Leroy Sizemore

 

 

 

 

 

Staff

Kirk Halliday

Beth Williams

Patty Notestine

 

The Mental Health and Recovery Board of Erie and Ottawa Counties met on Monday, November 23, 2009 at the boardroom office (416 Columbus Avenue) for a special board meeting. Kenny Baughman, Chair, called the meeting to order at 12:05 p.m. Agenda stands as ordered.

 

Purpose of Meeting: Approval of contractor proposals for The Beacon Housing Project.

 

Discussion/Comments:

  • The Board deliberated on all lowest and next to lowest bids with requirements being met by all.
  • Bids came in lower then estimated.
  • The low bidders are all comfortable with their bids and desire to have the contracts awarded.
  • The General Trade bid goes to Studer Obringer, Inc. of New Washington, Ohio. Robert Warner noted that this was a good contractor with over 25 years of experience.
  • Combined Plumbing and Heating was awarded to Deluca Plumbing of Huron, Ohio.
  • Electrical awarded to Fresch Electric, Sandusky, Ohio.
  • Their will be additional costs due to broken pipes. Actual cost at this time is unknown.
  • Permit fees have been paid up front, any additional will be paid by the contractors.

 

Roll Call Vote:

Resolution Number: 11-2010-02: Whereas at the special November 23, 2009 meeting, the MHRB of Erie & Ottawa Counties approves awarding the following bids for The Beacon Housing Project (ODMH Capital Project MH 859):

1.      General Trades contract with Studer Obringer at an amount not to exceed $309,000

2.      General Trades Alternate Bids with Studer Obringer at an amount not to exceed $29,300

3.      Electrical contract with Fresch Electric at an amount not to exceed $76,800

4.      Plumbing and Mechanical contract with Deluca Plumbing at an amount not to exceed $98,600

Total Contract Amounts: $513,700

BE IT RESOLVED: The Mental Health & Recovery Board of Erie & Ottawa Counties approves the proposed contract amounts and certified the availability of funds for such contracts. These bids were open in a public process on Friday, November 20, 2009 at 9:00 a.m. at 416 Columbus Avenue, Sandusky, Ohio 44870. This combination of the four bids, represent the lowest proposed bid for the project. Resolved by Pete Schade and seconded by Leroy Sizemore. Roll call vote as follows: Pete, yes; Margy, yes; Steve, yes; Leroy, yes; Sue, yes; Jude, yes; Robert, yes; and Kenny; yes, resolution passed unanimously.

 

 

 

 

Adjournment – Jude Hammond moved the meeting adjourned at 12:15 p.m.

 

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