MINUTES

MH&R BOARD of ERIE & OTTAWA COUNTIES

— October 20, 2009 —

 

 

 

Present:

 

Kenny Baughman

 

Eric Zgodzinski

 

Steve Lippert

 

Leroy Sizemore

Margy VanLerberghe

Ann Duez

 

Sue Kane

Robert Warner

Jude Hammond

 

Kent Coleman

 

 

 

 

 

 

Office Staff:

 

Excused:

 

Absent:

Beth Williams

 

Bill Kimberlin

 

Patty Notestine

 

Pam McGlothlin

 

 

 

 

Pete Schade

 

 

 

 

 

 

 

The MHRB Meeting of October 20th, 2009, was called to order at 7:10 p.m. and the Chairman noted the presence of a quorum, Kenneth M. Baughman, Chairman, presiding.

 

Agenda and Secretary’s Report were approved as written without objection.

 

Executive Director’s Report: Presented by Beth Williams

1.    Monitoring reports reviewed; FY2010 Board Prerogatives Budget, Quarterly/Year to Date Budget Monitoring Report, vacation usage and accumulation. It was noted that Dr. Halliday will be taking vacation after the November election. The Board agreed that Dr. Halliday needs to take some of his current vacation availability as soon as possible (213.50 hours at present).

2.    Levy Update; many levy presentations have been scheduled in both Erie and Ottawa Counties. The News Herald printed a front page article titled “Board asking for replacement levy” in the October 20th issue.

3.    A grant was recently submitted for support of the Erie County Conestoga program. United Way in Port Clinton approved another $5,000 in support of the Ottawa County Conestoga program.

4.    Program Division Report; the annual calendar has been revised to reflect the addition of discussion/planning for Mental Health Month. The removal and elimination of ODMH’s Outcomes system mean the loss of historical data, standardization and the capacity for outcome benchmarks. Implementation of a web-based data entry system removes the Board from the process.

5.    Administrative Medicaid funds will bring in more dollars to the Board and allow the ability to challenge questionable billing.

 

Consent Agenda Revised:

Beth Williams presented an overview of the revised consent agenda.

 

Commentary: None

 

Board Concerns: Eric Zgodzinski noted that the H1N1 flu is running rampant among our younger population, 24 years and under. Healthcare providers have been one of the first to receive the vaccination; with supplies being very limited.

 

CQI – Continuous Quality Improvement Planning – Public Education Initiative (hand-out provided)

Henrietta Whelan, Cynthia Kegarise and Joey Supina presented the Board with an overview of the first Public Education Steering Committee meeting held at the boardroom office on October 19th.  This committee has been created and charged with the development, implementation and oversight of a comprehensive and coordinated public education initiative. One of the first initiatives is to take a look at the mhrbeo.com website and implement changes to make it more user friendly and informative.

Committee Goals:

  • Promote awareness of available services and resources
  • Provide information on the role of the MHRB and the public mental health and alcohol/drug prevention, treatment and recovery support system
  • Provide education on mental illness and substance dependence disorders in an effort to combat the negative perceptions and attitudes (stigma) often associated with these disorders

Comments:

  • Great to see everyone working together
  • “No greater voice than those who have benefitted”
  • Sense of ownership to consumers
  • Involvement is key
  • Many talented consumers willing to help

 

Audit Committee:

ü  Steve Lippert moved to enter into the Audit Committee at 8:05 p.m., seconded by Eric Zgodzinski, motion carried unanimously.

Beth Williams reviewed the Management Letter and the Independent Auditor’s Report – Year Ended December 31, 2008 (see reports provided). The recommendation for a Cellular Telephone Policy no longer applies since we do not have any office cell phones. It was noted to be a good clean audit report. Kent Coleman noted that it was difficult to review the audit as a new member without having any additional/previous information to go by. He requested and was given copies of the previous two year’s audits (06, 07) for some assistance and clarification. A suggestion was made to implement a finance sub-committee, to meet as needed, in order to be able to review items in greater detail before the actual presentation to the Board as a whole. No additional comments/concerns were made. Members were asked to fill-out the back side of the Committee Principles Checklist; Audit Committee section only and return to the Board secretary.

ü  Eric Zgodzinski moved to exit the Audit Committee and resume the regular board meeting, seconded by Kent Coleman, motion carried unanimously.

 

Motions Requiring Action:

Ø  Resolution No. 10-2010-01: WHEREAS: The attached Revised Consent Agenda has been reviewed for appropriateness and compliance with Board Policies; therefore Eric Zgodzinski resolved the Mental Health and Recovery Board of Erie and Ottawa Counties approve the business contained in the Consent Agenda.  Seconded by Leroy Sizemore.  Roll call vote as follows: Kent, yes; Ann, yes; Jude, yes; Sue, yes; Steve, yes; Leroy, yes; Margy, yes; Robert, yes; Eric, yes; and Kenny, yes; resolution carried.

 

Old Business: The Housing Committee has agreed on a new name for the SunDown it is now referred to as “The Beacon”.

 

Motions Requiring Action:

Ø  Resolution No. 10-2010-02: WHEREAS: The State of Ohio, Office of the Auditor, and Varney, Fink & Associates, Incorporated, has audited the financial statements of the MH&R Board as of and for the year ended December 31, 2008 and an Ad Hoc Audit Committee consisting of the whole Board was formed.  The Audit Report and all findings were reviewed and discussed in detail. The Committee conferred on all findings, in the Audit Report, the Management Letter and recommendations were approved; therefore Eric Zgodzinski resolved the Mental Health and Recovery Board of Erie and Ottawa Counties approve the Report of the Single Audit for Calendar Year 2008. Seconded by Robert Warner. Roll call vote as follows: Kent, yes; Ann, yes; Jude, yes; Sue, yes; Steve, yes; Leroy, yes; Margy, yes; Robert, yes; Eric, yes; and Kenny, yes; resolution carried.

 

New Business:

Communications from Board Chair: The Chair reiterated that if anyone on the Board needs further clarification on any subject, or if they feel the meeting is moving too fast to please verbalize their concerns and they will be addressed immediately.

 

Literature/booklets from OACABA were available and displayed for anyone interested. These are provided as received for insertion into the board orientation white folder.

 

Record of Motions/Resolutions:

1.    Motion(s) were made and accepted to move into and to adjourn the Audit Committee.

2.    Resolution 10-2010-01 (consent agenda), roll call vote – unanimously approved.

3.    Resolution 10-2010-02 (audit report), roll call vote – unanimously approved.

 

Record of Follow-Up Action Request:

  1. Research and feedback on fair survey results requested by Kent Colman (12/09)
  2. Intern for web-site updates requested by Robert Warner (12/09)
  3. Research the possibility of a finance sub-committee requested by Jude Hammond (01/10)

 

List of Attachments:

  • Revised Annual Calendar
  • 2009 Annual Dinner Award Winners
  • Management Letter

 

The MHRB Meeting of October 20th, 2009, was adjourned at 8:26 p.m. without objection by Kenneth M. Baughman, Chairman.

 

Minutes taken and typed by the Mental Health and Recovery Board

 

Respectfully submitted,

 

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