MH&R
BOARD of
—
August 19,
2008 —
|
Present: |
Steve
Lippert |
Kenny Baughman |
Jude
Hammond |
|
|
Barbara
Limpert |
Eric
Zgodzinski |
|
|
|
|
Steve Prentice |
Margy
VanLerberghe |
|
|
|
Ann
Duez |
Pamela
McGlothlin |
|
|
Bill
Kimberlin |
|
|
|
MHRB Staff: Excused: Absent: Guests: |
Kirk
Halliday Debbie
Kelley Marlene Boas |
Beth
Williams Barbara Hemphill |
Patty
Notestine |
|
|
Lisa
Byers |
Henrietta
Whelan |
Consumers |
|
|
Ed
Enderle |
|
|
The Mental Health and Recovery
Board of Erie and Ottawa Counties met on
Tuesday, August 19, 2008 at the Oak
House in Port Clinton, Ohio. At
Introduction: The Board welcomed all guests in attendance.
Approval of Agenda —Bill Kimberlin moved to add Executive
Session to the agenda after the CQI planning presentation, Kenny Baughman
seconded, motion carried unanimously. Robert Warner moved the agenda be
approved as revised. Leroy Sizemore seconded, motion carried unanimously.
Secretary’s Report — Pam
McGlothlin moved to accept the minutes of the July 15, 2008 board meeting as presented.
Robert Warner seconded; motion carried unanimously.
Executive Director’s
Report
Dr. Halliday reported on the following: a) Monitoring Reports – Budgeting; no questions, Emergency Executive Succession (Internal Report once a year); Debbie Kelley and Beth Williams are staff persons familiar with Board and Executive Director issues and processes. b) Monthly Update; 1) State Hospital Bed Day Report (see hand-out Background Memo on Bed Day Use and Efficiency); One of the essential tasks of a MHR Board is to keep costs down in the area of In-Patient Hospitalization, which now costs $481 per patient per day at the State mental hospital system. The ability to do this can make or break the budget of a local Board. The Erie-Ottawa Board has a substantial improvement over the average utilization compared to the rest of the State. This past year in 2007 we saved the Board $468,252 compared with what we would have had to spend if we were simply average at the State level. This means basically that we have that much extra money for such things as youth and family services because of our efficient expenditures. This has happened primarily because we have put together an outstanding system including the following seven reasons; 1) having specific SMD serving agencies, 2) outstanding follow-up and problem solving with Firelands and Giving Tree, 3) legal guardianship program, 4) utilization review reports, 5) open-door policy with Dr. Halliday directly, 6) flexible and coordinated housing program operated by Volunteers of America, and 7) using a team approach. Salary Reconsideration Request; the Board was previously sent a request for authorization of staff salary line item. As indicated at the July Board meeting, Dr. Halliday is requesting that the Board approve the line item budget for staff salaries, allowing the executive director the latitude to use his judgment in distributing that among staff, except for the Executive Director (himself). In the past the Board has gotten into the habit of allocating specific dollars for staff members. Dr. Halliday believes a better way of handling the situation would be for the Board to directly set the Executive Director’s salary, and then set a maximum salary line item for the organization with the Executive Director having the administrative authority to set salaries within the constraints of that line item. Dr. Halliday requested that no consideration of change be made to his salary increase and allowing MHRB staff to be treated the same as other County employees. 3) Other; Sundown Motel update presented by Beth Williams. Basically, the plans are moving along, zoning changes need to be made as well as having a public hearing announcement. The owner plans to sell at the appraisal price, structurally the building looks good. Unfortunately the owner passed away after papers were signed (purchase option), but his survivors still want to sell the property. A $10,000 retainer was put into an escrow account and this gives us a year to finalize. We should soon find out if State funding for this purchase will be awarded to us. The architect is in the process of drawing up plans for the remodeling phase. We plan on having ten 1-bedroom apartments with the house being used for programming. Right now it is zoned for manufacture and this is the reason for the public hearing. A conditional-use permit will probably be needed. The new over-pass being built will take some of the property of the hotel, but this does not affect what we want to use it for. The pool will most likely need to be taken out because of liability purposes.
c) Program Division
Report presented by Debbie Kelley; 1) Agency Progress Reports (included in
packet) were presented for Bayshore Counseling, Firelands Counseling
and the Giving Tree. The Board System Report will be presented next month under
the Board Fiscal Year 2008 Year in Review. 2) ODMH has approved prevention
certification for the Big Brothers and Big Sisters organization, and they are
now waiting for official notification. 3) Meeting with Judge DeLamatre took
place concerning joint issues, the behavioral health program at the detention
home, program expectations, community forums and shared funding. 4) The Futures
Group (a.k.a.
Infinity and Beyond) will also be presented to the Board a regular
basis. 5) Annual Planning Cycle Checklist/Calendar (included in packet), in
adopting the calendar representative of the annual planning cycle, the Board is
affirming the proposed general tasks, topics and timeframes as a meaningful
outline for getting their work done. The checklist (to be filled
out by Board Trustees) will serve as the guide for the brief
presentation prior to Board discussion and adoption.
v Robert
Warner moved to accept the September 2008 through August 2009 Board Calendar as
presented, seconded by Bill Kimberlin, motion carried unanimously.
CQI Planning:
MHRB Trustee Role, Responsibilities and Conduct
A PowerPoint presentation (included in packet) was delivered by Debbie Kelley with concentration on
Policy II-A: Governance Style, Governance Policies (By-Laws), Policy II-B:
Governing Board Membership and Duties, and Policy II-G: Board Members Code of
Conduct.
Executive
Session:
v
Kenny
Baughman moved to enter into executive session to discuss personnel
compensation and benefits of the staff and the executive director, seconded by
Leroy Sizemore. Roll Call Vote for Executive Session: Kenny, yes; Ann, yes;
Jude; yes, Sue, yes; Bill, yes; Barbe, yes; Pam, yes; Steven, yes; Leroy, yes;
Margy, yes; Robert, yes; Eric, yes; and Steve, yes. Motion carried unanimously.
v
Robert
Warner moved to exit executive session and enter back into regular session,
seconded by Bill Kimberlin. Roll Call Vote: Kenny, yes; Ann, yes; Jude; yes,
Sue, yes; Bill, yes; Barbe, yes; Pam, yes; Steven, yes; Leroy, yes; Margy, yes;
Robert, yes; Eric, yes; and Steve, yes. Motion carried unanimously.
v
Kenny
Baughman moved to rescind Resolution Number 06-2008-02, hearing no second,
motion failed.
v
Jude
Hammond noted that in executive session it was agreed as a group that the
previously stated merit format expressed by Dr. Halliday should work. However,
to move forward with some of the ideas and including it into an Ad Hoc
Committee consisting of Board Members and Dr. Halliday to formulate as we move
forward. As a group it was also agreed that the decisions made in June stay in
place.
v
As
stated by Steve Lippert, Jude Hammond moved to establish an Ad Hoc Committee to
look at wages and benefits of the staff members exclusive of Dr. Halliday, with
Dr. Halliday as a member, and come back to the Board with recommendations. Seconded
by Leroy Sizemore. Clarification was
made to the above stated motion. Jude Hammond moved having Dr. Halliday as an
ex-officio member of the Ad Hoc Committee, seconded by Robert. All were in
favor of revised motion, motion carried unanimously.
Consent
Agenda:
Ms. Williams presented an overview of the consent agenda items.
Resolution No. 08-2009-01: Whereas: The attached Consent Agenda has been reviewed for appropriateness and
compliance with Board Policies; therefore Pam McGlothlin resolved the Mental
Health and Recovery Board of Erie and Ottawa Counties approve the business contained
in the Consent Agenda. Sue Kane seconded.
Roll call vote as follows: Kenny, no; Ann, yes; Jude, yes; Sue, yes; Bill,
yes; Barbe, yes; Pam, abstain; Steven, yes; Leroy, yes; Margy, yes; Robert,
yes; Eric, yes; and Steve, yes. Resolution carried.
Resolution No. 08-2009-02 (CY09
Tax Levies): Whereas: The
attached Consent Agenda has been reviewed for appropriateness and compliance
with Board Policies; therefore Pam McGlothlin resolved the Mental Health and
Recovery Board of Erie and Ottawa Counties approve the business contained in
the Consent Agenda. Jude Hammond seconded.
Roll call vote as follows: Kenny, yes; Ann, yes; Jude, yes; Sue, yes; Bill,
yes; Barbe, yes; Pam, yes; Steven, yes; Leroy, yes; Margy, yes; Robert, yes;
Eric, yes; and Steve, yes. Resolution carried unanimously.
Board Concerns:
1)
Erie
Co. MR/DD – A meeting was attended by Dr. Halliday, Steve Lippert and Mr.
Plassenthal last week. Dr. Halliday noted that a lot of progress has been made
as far as trying to resolve some outstanding issues. It has been decided to put
together a committee to iron out the areas that are not clear, and to have a
guideline to proceed from. If there is a
shared client(s) that would fit into our system, why not move them into our
system where they would receive the exact same care at a much lower cost, and then
figure out a way of sharing the savings. This is an example of the type of
thinking that is going on and with this type of cooperation we should be able
to come up with some good results.
2)
Kenny
Baughman is concerned that year after year the Annual Banquet loses money. In
this tight economy he suggested that the Board think about as a possible means
of saving money forfeiting this year’s Annual Banquet.
3)
Bill
Kimberlin noted that looking at the figures provided dealing with our
attorney’s cost he suggested that the Board offer other attorneys within the
two local counties the opportunity to come in and express their thoughts and
their prices which could save us potentially tens of thousands of dollars. It
was noted that it is very important that we have trained people to work in the
guardianship area.
·
Steve Lippert, Chair,
indicated that the previous two suggestions will be added to next month’s
agenda under Old Business, thus allowing a chance to focus, and to receive
feedback from Dr. Halliday.
Old
Business:
County Fair
Comments:
· Many thanks to the board members who helped at the fairs contributing
their time & effort
· Jude Hammond enjoyed his time and the camaraderie at the fair
· Surveys went well
· T-shirts were well received, need to order larger sizes next time
· No surveys and not enough give-aways available on Sunday at the Erie
County Fair
New Business:
Communications from Board Chair
deferred to the next meeting due to time schedule running 40 minutes over.
Review Decisions Made and Action
— Erie Zgodzinski reviewed the actions of the Board.
4. Robert Warner moved to accept the
September 2008 through August 2009 Board Calendar as presented, seconded by
Bill Kimberlin, motion carried unanimously.
7. Kenny Baughman moved to rescind
Resolution Number 06-2008-02, hearing no second, motion failed.
8. Jude Hammond moved to establish an Ad Hoc
Committee to look at wages and benefits of the staff members exclusive of Dr.
Halliday, with Dr. Halliday as a member, and come back to the Board with
recommendations. Seconded by Leroy Sizemore.
9. Clarification was made to the above
stated motion. Jude Hammond moved having Dr. Halliday as an ex-officio member
of the Ad Hoc Committee, seconded by Robert. All were in favor of revised
motion, motion carried unanimously.
10. Resolution
08-2009-01, roll call vote - approved.
11. Resolution
07-2009-02 (CY09 Tax Levies), roll call vote – approved unanimously.
Commentary:
Maryann Davids, Giving
Tree, stated that the guardianship program is very important and that emergency
guardianships are an invaluable piece and plays a vital role.
Lisa Byers, Oak House, no
surveys were available on Monday afternoon at the O.C. Fair. The food that was
served tonight was prepared by the Oak House members. An invitation was
extended to all to come in for lunch; the phone number is 419-734-4117.
Adjournment — Kenny Baughman
moved the meeting adjourn.
Respectfully submitted,