MINUTES

MH&R BOARD of ERIE & OTTAWA COUNTIES

— April 21, 2009 —

 

 

Present:

Steve Lippert

Kenny Baughman

Eric Zgodzinski

 

Sue Kane

Steven Prentice

Robert Warner

 

Jude Hammond

Barbe Limpert

Marlene Boas

 

Bob Kasayka

Pam McGlothlin

Bill Kimberlin

 

Leroy Sizemore

Margy VanLerberghe

 

 

 

 

 

Office Staff:

Kirk Halliday

Patty Notestine

Beth Williams

 

Debbie Kelley

 

 

 

 

 

 

Excused:

Ann Duez

 

 

 

 

 

 

Absent:

 

 

 

 

 

 

 

Guests:

Don Cook

Marty Williams

Lisa Byers

 

Tim Naughton

Pat Howard

 

 

 

 

 

 

 

 

The Mental Health and Recovery Board of Erie and Ottawa Counties met on Tuesday, April 21, 2009 at the Sandusky Artisans. Steve Lippert, Chair, called the meeting to order at 7:00 p.m.

 

Introduction of Guests— The Board welcomed all in attendance.

 

Approval of Agenda— Kenny Baughman moved the agenda be approved as presented. Bill Kimberlin seconded; one abstain, motion carried.

 

Secretary’s Report—Kenny Baughman moved the minutes of the March 17, 2009 meeting be approved as presented. Bob Kasayka seconded; one abstain, motion carried.

 

Executive Director’s Report

 

Prior to the Director’s report, Dr. Halliday passed around two handouts. One was a summary of proposals for a formula to distribute State Line items 408 funds (detailed below), and the other was a paper distributed to the Ad Hoc Committee on Compensation detailing issues related to maintaining competitiveness of salaries in the context of overall budgetary responsibilities.

 

            Dr. Halliday reported on the following: a) Monitoring Reports: no questions asked b) Updates: “Difference Among Formula Options to Current 408 Methodology” (see handout provided). ODMH has proposed a change in the current methodology (column 1), to “ODMH Allocation Proposal” (column 2). According to this formula the Erie/Ottawa board benefits substantially. Objections have been acknowledged by those boards which would receive reduced allocations by this formula. Two additional alternative formulas were then presented which would also benefit the Erie/Ottawa Board. A meeting has been set to continue discussion on this issue. c) The House of Representatives has made some very favorable changes to the budget figures. The biggest concern was using federal stimulus dollars to replace cuts in major sources of community funding that had been supported by state revenue funds in the past. This would eventually result in the phasing out of local boards altogether. Fortunately, the 505 line item has been restored fully funded by state revenue funds rather than the stimulus funds. d) The “Day at the Statehouse” has been set for Wednesday, May 6th, those attending will gather at the Mental Health & Recovery Board that morning at 7:00 a.m. A van will be available to take everyone down to Columbus. e) Research and Feedback: Budget Cost Savings (included in packet), additional information was requested concerning the HSA (Health Savings Account); the Board has previously funded the HSA accounts 100%, this year (1/1/09) it was funded at 90%, this breaks down to $4500 for family plan (savings of $500) and $2250 (savings of $250) for single plan funded by the Board. The monthly premium being paid is $3257. e) The annual Public Forums are scheduled for May (Ottawa) and June (Erie) prior to the regular board meeting. f) The specifically targeted Stakeholder Focus Groups have been well attended with good participation. Very precise questions are being asked at these focus groups. Once all groups have been completed a summary of the collective feedback will be shared. Two more Focus Groups are scheduled (adult continuum of care) in April and an additional two (NAMI/consumer advocates) to be scheduled in May. Comments/Discussion: It was noted the discontent of a board member who had asked to be part of the children/adolescent targeted focus group and was not invited to participate but instead was asked not to come and that her help is appreciated at the board level. In addition, it was noted that any board member should be invited to any one of these focus groups, but as a board member there is automatically a different hat that we wear and this is where it could get unintentionally somewhat sticky. On the other hand, many board members wear several hats and are involved in other organizations as well. It was explained that the board/agencies targeted systems, not individuals for invitations to participate in the targeted stakeholder focus groups relative to the continuums of care for children/youth and families and for adults. This was determined to be the best approach in order to ensure that all systems have an equal opportunity for input. The intent was not to overlook or single anyone out of these groups but to invite those directly involved. It was also noted that our governance policies are very specific on who should speak, when to speak and how to speak. One Board member expressed disapproval of the apparent criticism of board staff on this matter. g) Program Division Report (included in packet): The date of Thursday, June 11th has been secured for the board member training to be held at the Lake Erie Islands Regional Welcome Center (Ottawa County). The facility is located just south of the intersection of Routes 163 and 53 at 770 SE Catawba Rd (Rt. 53) in Port Clinton. Invited speakers are: Terre Garner, Director of the Ohio Federation for Children’s Mental Health; Donna Conley, CEO of Ohio Citizen Advocates for Chemical Dependency Prevention and Treatment, Carolyn Givens, Director of the Ohio Suicide Prevention Foundation, and from NAMI of Ohio. The presentation is scheduled from approximately 5-9:00 p.m. to allow time for a light meal and the required 3 hour training. Directions to the training will be disseminated in May.

 

Old Business:

a)    Ad Hoc Committee Report: A number of items and details have been reviewed and written recommendations to the Board will be forthcoming. Discussions included information presented in the Ohio Revised Code, Carver Governance Policies, and the salary matrix (Point Factor Analysis) provided by Evans and Associates (previously contracted by the Board). The recommendations will include the area of recognizing and accepting the parameters of the ORC, Carver Governance Policy, and using the Evans salary matrix as the basis for decision making with an update every 5 years, and then having a separate line item for the executive director. Final recommendations will be presented at the May board meeting.

b)    Proposed Governance Policy Amendments – waiting for judgment from the board solicitor, will remain tabled until further information is received.

c)    Sundown Project Floor Plan – proposed renovations included in packet. An zoning adjudication hearing before the City of Sandusky Planning Commission has been set for Wednesday, April 22, 2009 at 4:30 p.m. at the City Building on Meigs Street. It was decided not to request a tax abatement on this property. It was also strongly suggested to expect opposition on this project. Liability, Safety and Security was discussed in earnest and agreed upon to look further into this situation.  

 

CQI – Continuous Quality Improvement planning:

PowerPoint Presentation Delivered by Debbie Kelley (see handout for complete details)

 

SFY 2010-11 Community Plan: The purpose of the Community Plan is essentially what the departments use to ensure accountability across the state with statutory planning requirements vested with the community boards, and also serves as your application for funds.

 

Material covered included;

  • Overview of Plan Sections and Review Criteria – “Golden Thread” metaphor
  • Capacity Development – infrastructure development goals that improve the system’s ability to provide services
  • Capacity Development Targets – ODADAS; continued implementation of Stages of Change Model. ODMH; maintain/increase existing capacity for currently available supportive services targeted at persons with SMD
  • Prevention Services
  • Treatment and Recovery Support Services
  • Collaboration – routine and deliberate interaction, coordination and collaboration with provider agencies and a wide variety of other service systems and community entities
  • Evaluation – assessment of the quality, effectiveness and efficiency of services paid for by a Board in whole or in part with public funds and provided pursuant to the community plan
  • Implications and/or next steps – recommendation for three-month contract extensions, July-September of SFY 10, maintenance of current funding and programming, time for transition, collaboration, communication relevant to necessary changes, and lack of information on budget, fund requirements, proposed policy changes leaves no direction at this time for planning and funding local systems of care

 

Consent Agenda

Beth Williams presented a brief overview of the consent agenda.

Noted correction for Item Number 1 on consent agenda – change FY2009 to FY2010

Resolution No. 04-2009-01: Whereas the attached Consent Agenda has been reviewed for appropriateness and compliance with Board Policies; therefore Robert Warner resolved the Mental Health and Recovery Board of Erie and Ottawa Counties approve the business contained in the Consent Agenda, Leroy Sizemore seconded. Roll call vote as follows: Kenny; yes, Jude; yes, Sue; yes, Bob; yes, Barbe; yes, Pam; abstain, Steven; yes, Leroy; yes, Margy; yes, Robert; yes, Eric; abstain; and Steve; yes, motion carried.

 

Board concerns:

Ø  NAMI Erie-Ottawa is offering an Educational Meeting on Psychiatric Advance Directives (To avoid guardianship) on Friday, May 15th, from 4-6 p.m. at the Sandusky Artisans, Presenter: Niki Hanselman.

Ø  Numerous out-of-county board members did not receive their packets in time for tonight’s board meeting. It was suggested e-mailing packet information prior to meetings.

Ø  A thank-you letter was passed around that was sent to the Board Chair from Ohio Senator Mark Wagoner.

 

new Business: Communications from the Board Chair

Reiterated “thinking outside the box” as we continue to struggle with the unknowns pertaining to budget crunches and possible future changes at many different levels. 

 

Commentary — Lisa Byers, Oak House Director, once again thanked the Board for all their support, and requested that the executive session be placed at the end of next month’s agenda.

Guest, Pat Howard, is very interested in mental health issues and what is available in this area, she thanked the Board for allowing her to attend tonight’s meeting.

 

Mary Supina stressed the importance of security at the Sundown Motel and hopes that it is a priority concern of this Board.

 

Review Decisions Made and Action — Sue Kane reviewed the actions of the board.

 

·            Approval of agenda, moved by Kenny Baughman, seconded by Bill Kimberlin, motion carried.

·            Approval of Secretary’s Report 03/17/09, moved by Kenny Baughman, seconded by Bob Kasayka, motion carried.

·            Consent Agenda Correction (item 1) – change FY2009 to FY2010

·            Consent Agenda Resolution 04-2009-01 – resolved by Robert Warner, seconded by Leroy Sizemore, roll call vote; resolution carried.

 

Adjournment — Bob Kasayka moved the meeting adjourn.

 

 

Respectfully submitted,

 

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