MH&R
BOARD of
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Present: |
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Kenny
Baughman |
Eric Zgodzinski |
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Toni
DeLuca |
Steven
Prentice |
Robert Warner |
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Steve
Lippert |
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Marlene
Boas |
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Barbara
Hemphill |
Pam
McGlothlin |
Bill
Kimberlin |
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Leroy
Sizemore |
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Office Staff: |
Kirk
Halliday |
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Beth
Williams |
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Excused: |
John
Fellhauer |
Barbe
Lippert |
Dan Ward |
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Bob
Kasayka |
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Absent: |
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Guests: |
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Tim
Naughton |
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Lisa
Byers |
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The Mental Health
Introduction of Guests— The Board welcomed all in
attendance.
The Board
Chair noted that at the last meeting there was some discussion concerning the
Sunshine Law. She stated that she personally would never do anything to
jeopardize the MH Board, and the Board members should let her know if she is
doing something out of order. She also noted that the brief time that we are
here as a Board we all need to work together to get things done.
Approval of Agenda— Kenny moved the agenda be
approved as presented. Pam seconded; motion carried unanimously.
Secretary’s Report—Toni moved the minutes of
the
Executive Director’s Report
Dr. Halliday reported on the following: a) Monitoring
Reports – It was noted that staff continue to use their vacation hours in a
timely manner. b) The Community Plan has been submitted as requested by ODMH. c)
Other: Annual Board Training hand-out. A number of dates were presented for
board members to indicate their preference. Once received and guest speakers
notified, a date will be confirmed. d) Program Division Report: Presented by
Debbie Kelley; next month the quarterly agency and board/system progress
reports will come to the board. We will be meeting with our agencies with
suggested changes to the format and clarifications. Staff has also identified
some types of improvement and will be implementing those measures. All changes
will be discussed at the next board meeting.
CQI – Continuous
Quality Improvement planning: Review of Board Legal Responsibilities
Vickie Ruffing, Board Solicitor, stated
that in June of 2004, the Board began a review of its methods of achieving and
implementing its statutory duties. You are a public body, a public body
governed by Ohio Revised Code as to what your duties are.
A summary of Board Duties was reviewed;
The other part of the Sunshine Act is the Pubic Records Act. As defined
under this act, a public record is a record kept by a pubic office. A record is
any item that is kept by a public office that is (1) stored on a fixed medium,
(2) created, received, or sent under the jurisdiction of a public office and
(3) documents the organization, functions, policies, decisions, procedures,
operation or other activities of the office.
Those documents must be produced for inspection, and if requested copying
by any member of the public for any reason whatsoever without that member
having to disclose their identity or their intent or need for the information,
and there are stiff penalties for violation of the public records act.
Another hand-out was given to the Board;
Solicitor’s Memorandum
Executive Sessions,
Executive Sessions are exceptions
to the Open Meetings Act, meaning you don’t do it unless you absolutely have
to, and it has to be for certain stated purposes. The Ohio Legislature has
indicated that there has to be a very strict protocol for going into executive
session. Not only are the topics that can be discussed in executive session
strictly regulated, the way you go into executive session is also strictly regulated.
Ms. Ruffing advised that we should also on the record entertain a motion to
exit executive session and return to the open meeting that should be seconded
as well including a roll call, and recorded in the minutes. Reiterating that it
is “disfavored” policy to go into executive session, and remember to discuss only what was said to be discussed.
Always ask for advice when in doubt. No formal action can occur while in
executive session, you’re just discussing, if the result of your discussion is
you should take formal action, the proper procedure is once you’ve exited the
executive session and gone back into your open meeting someone than moves the
action that has been determined necessary to occur, second and then a vote. If
this is violated and action is taken in executive session it does not count, it
is void, you must vote in an open meeting. You can take more than one topic
into executive session, but only those topics stated are to be discussed.
Executive Session Procedure: (see
hand-out for detailed information)
THE MOTION – must name
purpose
THE SECOND
THE
Restrictions: (see hand-out for detailed
information)
NO FORMAL ACTION
NO COMMINGLED TOPICS
DISCLOSING INFORMATION
CQI – Continuous Quality
Improvement planning: AOD Committee
Service/Fiscal
Allocation Recommendations presented by Debbie Kelley
·
Kenny moved to convene into the AOD Committee, seconded by Toni, motion
carried.
It was
noted that the Board is required to have a minimum of three AOD Committee’s throughout
the year; one of the duties is to look at program and service recommendations.
Dr. Halliday noted that we have
gotten though the entire CQI process this year, and have maintained a trail, a
“golden thread”, in decision making
and deliberation process of the board from beginning to end exactly as laid out
by our legal counsel.
Written
information was included in the board packet for review (see hand-out for more
detailed information):
The last
page on the hand-out (pg. 15) are the actual allocations that the Board is
being asked to approve which is also cross-referenced on the Consent Agenda as
well. This is the mechanism used for approval of agency contract amounts. The
proposed allocations are based on the budget assumptions presented last month. If cuts are passed on to the Board by the
State, ODMH or ODADAS, adjustment to planned programs/service capacity in the
form of contract reductions may be necessary.
Board
and agency staff met on
Areas
reviewed included:
1. Restore youth/family funds – earmarked for expanded services to SED
students at Barker and the addition of on-site services at
2. Early childhood mental health expansion – respond to the needs of
families with young children, ages 0-6.
3. Stages of Change agency training – clinical strategies associated with
client readiness for change, and for the development of a
supervision/consultative model around motivational interviewing.
Other objectives: establishment of system-wide protocols around
assessment and access to AOD adult services, system to measure “readiness for
change”, and realignment of services and dollars consistent with the Stages of
Change model.
4. Persons with severe mental illness or disorder – Housing Initiatives,
presently looking at a group home in
5. Recovery-oriented system of care – maintenance/expansion of existing
programming for Erie Shore Network, Center for Cultural Awareness and the Oak
House.
6. Recovery Supports – funds provided for NAMI, BRIDGES training, support
around the Network of Care, consultant around system assessment and development
of a recovery-oriented system of care.
7. SEPALS – restore the program to approximately FY05 levels with provision
of services to consumers in
8. Prevention Expansion – maintenance and growth for all currently provided
services/programs, allow for expansion of Life Skills Training in
It was
noted that Big Brothers, Big Sisters would need to become certified under ODMH
or ODADAS for consideration of their funding request. Debbie Kelley has had
communication with them on this matter.
Concluding
remarks:
Dr. Halliday noted that the
executive limitations standards state that the Executive Director must keep the
Board aware of any potential major problems in the future. Some of the more
difficult clients/persons being served in the criminal justice system could be
shifted onto our responsibility. If this happens it could represent a very
significant financial strain upon our system. There are not any facilities at
the State to handle these severe situations. This could impact our budget this
year, including our housing funds. As plans progress the Board will be kept
informed on the situation.
·
Robert moved to adjourn the AOD committee, seconded by Kenny, discussion
– no additional, motion carried unanimously.
·
Barbara moved to convene back into the regular board session, seconded by
Pam, discussion – no additional, motion carried unanimously.
Consent Agenda
Beth Williams presented a brief overview of the consent agenda.
Resolution No. 04-2008-01: Whereas the attached Consent
Agenda has been reviewed for appropriateness and compliance with Board
Policies; therefore Robert Warner resolved the Mental Health and Recovery Board
of Erie and
Board concerns:
Dr. Boas appreciates
the comments made by the Board Chair in the beginning of tonight’s meeting and agrees
that we are all here for the same purpose, and did not want any
misunderstandings concerning the previous executive session content that was
brought to the Board’s attention. It was meant to be in the best interest of
this Board, and meant no disrespect to anyone. It was to try to get this Board
functioning legally and effectively.
Mr.
Baughman announced that Vermilion was fortunate enough to receive a one million
dollar grant from Marcy Kaptur, and our congress, for the establishment of a
railroad quiet zone.
·
Kenny moved to send a letter
directed to the City Council of Vermilion in support of their quiet zone
enhancing the mental health quality of all the residents of Vermilion and
especially the safety factor being implemented. Seconded by Eric, motion
carried unanimously.
Staff vacation hours were mentioned, and Beth Williams noted that staff
vacations are being scheduled to be taken this spring and summer.
Steve Lippert noted that a letter was pulled together in support of the
Job Store staying here locally and was sent to the director of Job and Family
Services. Phone contacts to legislators and local contacts are also being
conducted.
The Liberty Store was also mentioned as helping people find employment.
Old Business — None
The Board Chair
requested that we send a card to board member, John Fellhauer; he is
experiencing some serious health issues.
It is the time
of the year again to look at nominations for the Board Vice-Chair. Sue
entertained a motion for someone to make a nomination for Board Vice-Chair; Robert moved to nominate Kenny Baughman for
the Vice-Chair position, seconded by Eric, motion carried unanimously. Having
only one nomination on the floor and hearing no other nominations, the
Executive Director is directed to place on the June agenda the vote for Vice
Chair.
The Ottawa
County Public Forum has been scheduled for next month (May), at
Commentary — Lisa Byers, Oak House Director, graciously agreed to host the Public
Forum at the Oak House. Thank you, Lisa!
Review Decisions Made
·
Approval of agenda, moved by Kenny Baughman, seconded
by Pam McGlothlin, motion carried unanimously.
·
Approval of Secretary’s Report
·
Kenny Baughman moved to
convene into the AOD Committee, seconded by Toni DeLuca, motion carried.
·
Robert Warner moved to adjourn
the AOD committee, seconded by Kenny Baughman, no additional discussion, motion
carried unanimously.
·
Barbara Hemphill moved to
convene back into the regular board session, seconded by Pam McGlothlin, no
additional discussion, motion carried unanimously.
·
Consent Agenda Resolution 04-2008-01 – revolved by Robert
Warner, seconded by Leroy Sizemore, roll call vote; resolution carried.
·
Kenny
Baughman moved to send a letter directed to the City Council of Vermilion in
support of their quiet zone, and showing our support for their one million
dollar grant, seconded by Eric Zgodzinski, motion carried unanimously.
·
Robert
Warner moved to nominated Kenny Baughman for the position of Vice Chair,
seconded by Eric Zgodzinski. Kenny accepted the nomination of Vice Chair,
stated nomination will be added to the June board agenda.
Adjournment — Kenny Baughman moved the
meeting adjourn.
Respectfully submitted,