MH&R BOARD of
— March 17, 2009 —
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Present: |
Steve Lippert |
Kenny Baughman |
Margy VanLerberghe |
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Marlene
Boas |
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Barbe Limpert |
Jude
Hammond |
Ann Duez |
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Steven Prentice |
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Bill Kimberlin |
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Eric Zgodzinski |
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Office Staff: |
Kirk
Halliday |
Beth
Williams |
Patty
Notestine |
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Excused: |
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Absent: |
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Guests: |
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Henrietta
Whelan |
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The Mental Health and Recovery
Board of Erie and Ottawa Counties met on
Tuesday, March 17, 2009 at the Sandusky Artisans, 138 E. Market Street,
Introduction of Guests — The Board
welcomed all in attendance.
Commentary:
None at this time.
Approval of Agenda — Sue Kane
moved the agenda be approved as presented, Ann Duez seconded; motion carried.
Secretary’s Report — Pam
McGlothlin moved to accept the minutes of February 17, 2009 meeting as presented,
Ann Duez seconded; motion carried.
Executive
Director’s Report
Dr. Halliday reported on the following: a) Policy No: I-C Policy Title: Budgeting – no questions asked. b) State Budget Update: Dr. Halliday will be attending a budgetary related hearing at the State House on March 19th. A request has been made from our state-wide association to participate on May 6th with a day at the State House asking to send a group of people to share ideas and meet with legislators. Board members were asked for their participation. A sign-up sheet was passed around for those interested and able to go. c) Sundown Motel Project: Beth Williams noted that a meeting was recently held with representatives from ODMH, which provided us with technical assistance. The architect will be revising the original plan using fewer dollars than originally projected. Once everything is submitted back to the State, if approved, we will then be able to purchase the property. Additional suggestions included; applying for stimulus dollars, selling the existing building on the property, and create/add a Phase 3 to the project. d) Levy Campaign (see handout provided): an “overview of preliminary levy replacement plans” was distributed to the Board. Kenny Baughman reviewed the plans with emphasis on TTFMHM, meaning “Tell Two Friends Mental Health Matters.” We need to get to the audience that may, or may not, vote for our levy. Visibility is key, small groups as well as large. A volunteer list was available for those willing to help out with their time and expertise. Updates will be forthcoming on the levy issue. A “conversion” levy was mentioned; to be looked into further. e) Program Division Report: a modified annual calendar was provided in the board packets noting additions made for levy planning, focus groups, board training and FY2010 continuum of care update based on actual allocations. Board Training: required every year; the suggestion for this year’s training was on consumers and consumer advocacy. The desire is to have a representative from each of the following organizations present: NAMI Ohio, Ohio Citizen Advocates for Chemical Dependency Prevention and Treatment, Ohio Federation for Children’s Mental Health, and the Ohio Suicide Prevention Foundation. This training will probably need to be scheduled for May or June. It was suggested to extend an invitation to the media as well as to invite significant others. Ann Duez suggested using the Regional Welcome Center on Rt. 53 in Ottawa County. State Update: still unknown at this point. Futures Group: recommendations were approved by the Boards and an action plan has been approved by the Executive Council of OACBHA. Update to be included in April’s Program Report. Community Plan: plan requirements along with locally relevant information were presented in January. A follow-up summary will be presented at the April Board meeting. Focus Groups: specific targeted focus groups have been or are in the process of being scheduled, focusing on Children, Youth and Family, Consumers, Consumer Advocates and Adult Mental Health and Alcohol/drug.
Consent Agenda
Beth Williams
presented a brief summary on the consent agenda items.
Resolution
No. 03-2009-01:
Whereas the attached Consent Agenda has been reviewed for appropriateness and
compliance with Board Policies; therefore Bill Kimberlin resolved the Mental
Health and Recovery Board of Erie and Ottawa Counties approve the business contained
in the Consent Agenda, seconded by Pam McGlothlin. Roll call vote as follows: Kenny;
yes, Marlene; yes, Ann; yes, Jude; yes, Sue; yes, Bill; yes, Barbe; yes, Pam; abstain,
Steven; yes, Leroy; yes, Margy; yes, Eric; yes, and Steve; yes, resolution carried.
It
was asked if the Board would be providing scholarships for the NAMI Ohio
Conference. It was stated that the Board will not be providing the scholarships
this year.
Health
Care concessions made by the Board Staff went into effect on January 1, 2009.
The amount was deducted from their Health Savings Account. It was suggested
that Beth Williams present the actual dollar amounts (family plan/single,
deductible, etc.) back
to the Board.
Open
Board positions; their are currently three open positions on the Board; 1 –
ODMH, Primary Consumer, and 2 – ODADAS, Primary Consumer and Professional A/D.
Two additional ODADAS positions will be available on July 1, 2009 for Advocate
and Family Member. As a general rule any board member can recommend nominees. Multiple
applications have recently been submitted to ODADAS to fill existing consumer
openings.
Old Business:
Follow-up;
Governance Policy Review/Resolutions: The previous month three resolutions were
brought forward by Kenny Baughman and consequently tabled for further review.
Steve Lippert,
Chair, noted that adding to or revising the governance policy is within the
Board’s authority. Although at the same time we want to make sure that they are
within the parameters of the revised code, administrative rules, and the
Board’s culture. The Board Chair suggested bringing before the Board each
resolution individually, discuss pros and cons, and then motion that the
Executive Director bring a draft resolution to our April board meeting for
consideration (see February minutes for complete wording on resolutions presented).
Kenny Baughman
reviewed Resolution 02-2009-02; “The
Chairperson has the authority to immediately accept, at any time, the resignation
of any appointed board member…”
Comments/Suggestions
Ø Kenny Baughman moved to direct the Executive Director to consider the
comments made and prepare for the next board meeting a draft resolution, or
resolutions, for further board discussion and decisions, seconded by Bill Kimberlin.
Hand vote taken: motion
defeated
Ø Kenny Baughman moved to permanently table resolution 02-2009-02, no
second, motion failed.
Kenny
Baughman reviewed Resolution 02-2009-03;
“The Chairperson has the authority to represent the board internally at any properly
ordered meeting of said board on matters in which the absence of a quorum
exits, which require immediate action provided all of the following conditions
exist…”
Comments/Suggestions
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this resolution was drafted based on our history of
not having sufficient members present to pay the bills, and is intended to meet
the need of the board’s mission in the face of unforeseen emergency.
·
look into what constitutes a quorum
·
legal counsel opinion needed
Ø Eric Zgodzinski moved to re-table resolution 02-2009-03 for legal
opinion, seconded by Pam McGlothlin, motion carried.
Kenny
Baughman reviewed Resolution 02-2009-04;
“The Chairperson has the authority to request and immediately accept, at any
time, the resignation of any appointed board member who has failed…And ”Board
members who consecutively miss four or more regularly scheduled meetings are
considered…”
Comments/Suggestions
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drafted for members who leave the Board unannounced
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our goal should be to keep board member on, not to
shove them off
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communication should take place first with that
particular board member
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individual circumstances should be taken into
consideration
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O.R.C. Section 340.02 states that the board shall
notify the appointing authority, which in turn may, or may not, vacate the
appointment
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we can only convey information to the appointing
authority
Ø Kenny Baughman moved to re-table resolution 02-2009-04 for legal opinion,
seconded by Bill Kimberlin, motion carried.
Ø Kenny Baughman moved to re-table resolution 02-2009-02 until after we
receive the opinions for resolutions 03 and 04, seconded by Eric Zgodzinski,
motion carried.
New Business:
Communications from
the Board Chair:
Ad-Hoc Committee
Update: A lot of discussion around salary matrix, how it should be generated
and how can we be assured of its integrity in related details. The committee
will meet again in April, and hope to have some written detail to present then.
Commentary:
Lisa Byers, Oak House Director, thanked the
board for not eliminating funds directed toward consumer operated services, and
for absorbing the first round of cuts without extending those to the agencies.
The Oak House worked very hard to help pass the last levy and hope that
everyone does their share for the next upcoming levy.
The antique road show hosted at the Oak House
was extremely delightful.
Review Decisions Made and Action — Steven Prentice reviewed the actions of
the Board.
Adjournment
— Kenny Baughman moved the meeting adjourn.
Respectfully
submitted,
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